Dental lab case tracker
LabCase tracks a small dental lab’s cases from the moment a pan comes in to the day it ships back: the practice, the work, the teeth and shade, the due date and the stage. Print a QR label for the pan, invoice your practices, and give each practice a read-only link to check where its cases are.
SOLO $19.99 A YEAR OR $49.99 ONCE · TEAM $19.99 A MONTH OR $199.99 A YEAR
Each open case sits in the column for its stage: Received, Model, Design, Wax, Cast/Mill, Finish, QC and Shipped. Cards show the case code, the practice, the work and the teeth, with the days left in colour and rush cases marked. Tap the arrow to move a case on.
Pick the practice and doctor, type the patient’s initials and the practice’s case number, choose the work, tap the teeth on the chart and set the shade and material. The due date is counted in working days from the practice’s usual turnaround, skipping your weekend days.
Print the label as the case comes in: a 1 x 2.6 inch roll label or a sheet of 30 Avery 5160 labels, through Android printing on a compatible printer or a paired Bluetooth ZPL label printer. Scan the label with the phone to open the case or move it to the next stage.
Log a remake against the original case with a reason: fit, shade, fracture or other. The remake report shows your rate by practice and by type of work, so you can see where they come from.
Set a price for each type of work, bill a practice for its shipped cases, mark invoices paid and save an invoice or a practice statement as a PDF. Export your cases as a CSV file.
Share a read-only web page with a practice. It shows that practice’s open cases, the cases shipped in the last 30 days and any photos you mark as shareable, in English or Spanish. Your internal notes and other practices never appear, and you can revoke the link at any time.
LabCase stores the patient’s initials, three letters at most, and the dentist’s case number. The initials box will not take more. It holds no names, charts or x-rays and is not a clinical record.
The board opens from the phone’s own copy of your cases. Cases you log and stages you change without a connection are kept and sent when the connection returns.
If a paid plan ends, every case, practice and invoice stays readable, and you keep working on Standard with up to 25 open cases. Shipped cases never count toward that.
The full Pan Board for up to 25 open cases: intake, QR pan labels, remakes, fee schedules, invoices and statements. Shipped cases never count.
A 14-day Team trial is offered in the app; it starts only when you tap it.
No. A case holds the patient’s initials, three letters at most, and the dentist’s own case number. The app will not accept more in the initials box, and it does not hold charts or x-rays.
Only that practice’s open cases with their stage and due date, the cases shipped in the last 30 days and photos you marked as shareable. The page has no login and shows none of your internal notes or other practices. You can revoke the link at any time.
Any printer Android can print to, for the 1 x 2.6 inch roll label or a sheet of 30 Avery 5160 labels, and Bluetooth label printers that take ZPL. Every label carries a QR code you scan with the phone to open or move the case.
Yes for the daily work. The board opens from the phone’s own copy, and cases and stage changes you make offline are sent when the connection returns. Status links and inviting a technician need a connection.
On Team, yes. Team gives up to five people one shared board. The owner makes a seven-day invite code and a technician joins with it on their own phone.
Universal, FDI or Palmer, chosen in the lab settings. VITA classical shades are built in, with a custom shade option.
Add your practices, log the next pan that comes in and print its label. Each case you add lands on the board in its stage.