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LANDLORD COMPLIANCE, ENGLAND
LetProof
Certificates, deposits and deadlines
Two deadlines, not one.
A gas safety record is valid for twelve months. It also has to reach an existing tenant within 28 days of the inspection, or a tenant moving in before they occupy. Those are two different duties, and only one of them shows on an expiry tracker. LetProof tracks both deadlines, per property, on the phone.
Android · England only · one property included, then £5.99 a month or £49.99 once
The clock that starts when the engineer leaves
Compliance trackers centre on the expiry date. LetProof also keeps the day each document was given to the tenant and measures it against the deadline that applies, which is 28 days from the inspection for a tenant already there, and before occupation for one moving in. Each card names the rule that produced its deadline, so it can be checked rather than believed.
THE THREE STATES A DOCUMENT CAN BE IN
- 1 Given in time The day it reached the tenant is on the card, and it was on or before the deadline.
- 2 Given, and late It did reach the tenant, so it is not missing, and it reached them late, so it is not done either. The card says by how many days.
- 3 Nothing recorded The deadline is on the card with the rule that produced it, whether it is ahead or behind.
WHY LATE IS ITS OWN STATE
A document that reached the tenant nine days after the deadline is not missing, so it is not outstanding. It is also not done. Folding the two together would erase the only record that it was late, on the one screen a landlord would go to if anyone ever asked.
- The rule is on the card. Before occupation, or within 28 days of the inspection, with the regulation beside it.
- The count is real. A late service shows how many days after the deadline it was given, not how old the deadline is.
Every duty, and the law it comes from
One screen per property. Each duty carries a status, the date it turns on and the instrument it comes from. Nothing recorded is never shown as a pass, and a duty that does not apply says so rather than failing.
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Gas safety record
12 months Given to the tenant: 28 days, or before occupation Gas Safety (Installation and Use) Regulations 1998, reg 36
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Electrical (EICR)
5 years, or sooner if the report says so Given to the tenant: 28 days, or before occupation Electrical Safety Standards in the Private Rented Sector (England) Regulations 2020, reg 3
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Energy performance (EPC)
10 years Given to the tenant: Before the tenancy starts Energy Efficiency (Private Rented Property) (England and Wales) Regulations 2015
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Deposit protection
30 days from the money arriving Given to the tenant: Prescribed information in the same period Housing Act 2004, s 213
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Smoke and CO alarms
Tested on the first day of a tenancy Given to the tenant: Repaired when a tenant reports a fault Smoke and Carbon Monoxide Alarm (England) Regulations 2015, as amended 2022
What the database will ask for, and what you hold
The Private Rented Sector Database rolls out from 2026 and signing up is mandatory from rollout, with no voluntary phase. LetProof lists what registration is expected to ask for and shows which of those records you already hold, property by property.
Property
Full address · Flat or house · Number of bedrooms · Households and residents · Occupied, and furnished or not
Safety information
Gas safety certificate · Electrical certificate · Energy performance certificate
Verbatim from the app: "LetProof does not register anything and does not connect to the database. It puts the evidence in one place so the registration is a short job." And: "The regulations that set the exact field list are not made yet. This list is the minimum the published roadmap commits to."
Band C by 2030, per property
A property at band D or E gets the countdown and a plain statement of what changes and when. A property with no band recorded is not placed against the standard at all, and says so, because unknown is not a pass.
THE FIGURES, AS THE APP STATES THEM
- MAY NOT BE LET BELOW Band E, today
- MINIMUM RISES TO Band C, on 1 October 2030
- ASSESSMENT COMMISSIONED BY 1 October 2029
- SPENDING CAPPED AT £10,000
- LOW VALUE EXEMPTION 10 per cent of value, under £100,000
Registering the low-value exemption is a separate process with its own evidence, and LetProof does not grant it.
The reminder schedule, and what can stop it
Android can hold a reminder back or switch it off underneath an app, so LetProof shows you what it has scheduled and what is blocking it rather than promising delivery.
- 90, 30 and 7 days before a certificate expires. The first is configurable.
- 7 and 1 days before a serve-by deadline.
- 20 and 27 days into the deposit clock, of the 30.
- A diagnostics screen reads back the notification permission, whether exact alarms are allowed, the app's own switch, and how many reminders are queued with the operating system.
- Where exact alarms are denied, which is the default on recent Android, the reminder falls back to an inexact one rather than being lost.
- Reminders survive a restart of the phone.
Two documents you can hand over
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Compliance pack
The current position of one property: every duty, its status, the date it turns on, and the instrument it comes from. The energy standard and the alarm rule are printed with it.
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Tenancy start pack
What had to be served at or before the start of the tenancy, and the day each one was given. The EPC, the gas record, the EICR, How to Rent, the deposit prescribed information, Right to Rent and the Renters Rights Act information sheet.
THE LINE EVERY PACK CARRIES
A record of what the landlord entered, and nothing more. It does not confirm compliance with any duty, it is not legal advice, and it says nothing about possession. Every rule it refers to is an England rule.
Both packs are written in English whatever language the app is set to, because the documents they evidence are English-language legal documents.
What it deliberately does not do
LetProof holds your own records and states the duty each one relates to, with the law it comes from. It is not legal advice. It does not confirm that a property is compliant, it cannot tell you whether a notice is valid, and it says nothing at all about possession. Section 21 was abolished and grounds for possession are a matter for a solicitor. Every rule in this build is an England rule.
- No rent ledger, no accounting, no tenant messaging and no maintenance jobs. Those are what the web products do.
- No possession or eviction workflow. Grounds for possession are legal advice.
- No Wales, Scotland or Northern Ireland. Each runs on a different regime, and a rule set translated across would be wrong rather than incomplete.
- It does not register anything on the PRS Database and does not connect to it.
No account and no sync
Property, tenant and document records are stored on your phone and are not uploaded. There is no account and no sign-in, and the app works with no signal, which is what a cellar or a new build usually gives you. The standard tier shows adverts, and the app reports crashes and basic usage so faults can be found and fixed. That is what the Play Data safety section covers, and it is the only thing that leaves the device.
More of the app
Screens from the shipped build, filled with sample records.
Why it is built this way
- Nothing recorded is never shown as a pass. A property with no gas record on file reads as unknown, because that is what it is.
- An all-electric home shows the gas duty as not applicable, not as a failure. Showing it as overdue trains you to ignore the screen.
- Served late is its own state. Folding it into served would erase the only record that it was late.
- The deposit clock runs from the day the money arrived, which is often not the tenancy start.
- Every duty prints the law it comes from, so the app can be checked rather than believed.
- Every date, interval and penalty sits in one file with the day it was checked and the source it came from, and is reviewed against those sources every six months.
What it costs
STANDARD
One property
One whole property, not a crippled one: every duty, every reminder, the serve-by clock, the tenancy start checklist and the readiness list. Nothing you have already entered is ever hidden or locked.
FULL VERSION
£49.99 once
or £5.99 a month, or £24.99 a year
Every other property you let, plus the compliance pack and the tenancy start pack as PDFs, and no adverts. A 14-day trial is there if you want it, and it starts only when you tap it.
Questions
Does LetProof register my property on the PRS Database?
No. It lists what the registration is expected to ask for and shows which of those records you already hold. It does not connect to the database.
Does it work outside England?
No. Wales runs on the Renting Homes (Wales) Act, Scotland uses private residential tenancies and Northern Ireland differs again. Do not rely on it outside England.
Is it legal advice?
No. It states the duty and names the law it comes from. It does not confirm that a property is compliant and it says nothing about possession.
What happens when the standard tier runs out?
Nothing you have already entered is hidden or locked. What stops is adding another property.
Does my data leave the phone?
Property, tenant and document records do not. There is no account and no sign-in. The standard tier serves adverts, and the app reports crashes and basic usage.
What if a rule changes?
Every figure sits in one file with the day it was checked and the law it came from, and is reviewed against those sources every six months.
Start with the property you let
Android · England only · works offline · no account