Lesson tracker and invoices for private tutors
Mark each lesson given or cancelled with one tap. TutorTally counts down prepaid packages, keeps one balance per family, and makes a PDF invoice with your own PayPal or Venmo link carrying the amount due, ready to send from your phone.
$59.99 ONCE · $19.99 A YEAR · $4.99 A MONTH
Add a student with a weekly slot and TutorTally writes out the dated lessons. Today lists the day’s lessons in order with a Given button on each; tap Other to mark a cancellation with notice, a late cancellation, a no-show or a lesson you cancelled yourself. Add your holidays and breaks and those dates are skipped. A lesson can be moved without cancelling it, and each one keeps a note of what you covered and the homework you set.
Each student’s page shows the number that matters in large type: lessons left in the package, or lessons given this term or this month. Below it the term is drawn as tally marks, one stroke per lesson, coloured by what happened. Make-ups owed are counted until one is given, and the last lesson’s notes sit underneath.
Choose the notice you need, from 12 to 72 hours, whether late cancellations and no-shows are charged, and when a make-up is owed. Marking a cancellation fills in both from your rules, and you can change it on any lesson. A lesson you cancel is never charged, and a make-up for a lesson that was already paid for is not charged again.
Charge each lesson at the student’s rate, record a prepaid package and TutorTally counts down the lessons as they are used, or take one fee for a term. A lesson draws from a package or a term fee first and is charged at the rate only when nothing prepaid covers it.
A parent paying for two children has one account, with every charge and payment in date order. The Money screen shows what each family owes and what came in this month. Statements and receipts come as PDFs.
Make an invoice for one family, or tap Invoice everyone to create a separate draft for each family. Each lists the lessons by date and keeps those lines as they were when it was made. Send the PDF with a ready message by WhatsApp, text or email from your own phone. With your PayPal.me name, or your Venmo name for US dollars, the link carries the amount due; Cash App, Monzo, Revolut, Zelle, a Stripe or Square payment link and bank details can go on the invoice too. Overdue invoices are flagged, and a polite reminder message is ready.
There is no account and no sign-in, and student and family details stay on your phone. Backup makes one file you can restore on another Android phone; restoring adds what is missing and removes nothing. Crash reports and usage statistics are sent, and neither carries your students’ details.
TutorTally never handles the money and takes no fee. The payment link or bank details take the parent to your own payment service, and you mark the invoice paid when the money arrives.
Every lesson, payment and balance you have entered stays open on every plan. The paid version adds tools; it never hides a record you already made.
Up to three students, with lessons, the tally, your cancellation policy, payments, reminders and backup.
An optional 14-day trial is offered in the app; it starts only when you tap it.
No ads, on any plan.
Self-employed tutors, music teachers, language teachers and coaches who teach their own students and keep the book themselves. It is a tool for the tutor, not an app for children.
Directly, through your own PayPal, Venmo, Cash App, Monzo, Revolut or Zelle, a Stripe or Square payment link, or a bank transfer. TutorTally prints your links and details on each invoice and never handles the money.
PayPal.me links do, in your currency, and Venmo links do for US dollars. The other services open your page and the parent types the amount, which is printed on the invoice.
You mark the lesson as cancelled with notice, cancelled late or a no-show. TutorTally fills in whether it is charged and whether a make-up is owed from the policy you set, and you can change it on that lesson.
Yes. Each child has their own lessons and tally, and the parent has one balance, one statement and one invoice covering both.
The app is in 10 languages. Invoices, statements and receipts print in the app’s language, except Hindi and Arabic, which print in English.
Yes. Make a backup file in Settings and restore it on the new phone. Backup works on every plan.
Add your students and their weekly slots, and the tally, balances and invoices build from there.