It holds no rules
No jurisdiction's requirements are built in. The app never tells you an entry is acceptable, an expense was proper, or a period is complete.
ClearStack Apps
$29.99 LIFETIME Get WardLog
GUARDIANSHIP RECORD KEEPER
WardLog
Care, decisions and accounting
You will be asked to account for a whole year. Write it down as it happens.
A guardian answers for someone else's care and someone else's money. WardLog holds both across one reporting period, does the reconciliation arithmetic, and prints a worksheet you can sit down with when the court's form has to be filled in.
$1.99/mo · $9.99/yr · $29.99 once.
14 days full access, no card. Android.
Two records, one reporting period
A guardianship report is really two accounts running side by side: how the person is, and what happened to their money. WardLog keeps them separate to enter and joins them at the end, both bounded by the same start and end date you set for the period.
THE PERSON
- Care visits A dated note of what you did and what you saw, with photos if there is something to show.
- Decisions Medical, residential, financial, legal or other. What you decided and, in its own field, why.
- Condition changes Physical, cognitive, behavioural, or a change in living situation, recorded when it happens rather than remembered later.
THE ESTATE
- Receipts Income or benefit, pension, interest or dividend, asset sale, refund, gift, other.
- Disbursements Housing, medical, personal care, food, utilities, transportation, insurance, fees, taxes, other.
- Vouchers A receipt or cancelled cheque photographed against the line it belongs to.
Before the first period you list the assets you took charge of, each with a value and an as-of date. That inventory total is offered as the opening balance for the first period, so the accounting starts from something you can point at.
The arithmetic that has to come out right
Every accounting comes down to one line that either balances or does not. WardLog keeps that line visible on the dashboard the whole time, rather than making you discover the gap the week the report is due.
- Beginning balancefrom the inventory, or the last period's close
- +Total receiptsSchedule A
- −Total disbursementsSchedule B
- =Computed ending balancewhat the entries say should be there
CHECKED AGAINST
The statement balance you type in
Equal, and the app says the balances match. Not equal, and it shows you the difference instead of rounding the problem away.
One reminder is scheduled per period, three weeks before it ends, so the reconciling is done while there is still time to find the missing receipt. It is a day-level notification and may arrive a little late rather than waking the phone up for it.
The app itself
Four screens from the shipped build. Everything visible is the app's sample record, not a real person's.
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The care log, filterable by visits, decisions and condition changes. -
Money. The reconciliation sits above Schedule A and Schedule B, always in view. -
Generating the worksheet. The disclaimer is on the same screen as the button. -
One decision, with the reason recorded next to it. That field is the one you will wish you had filled in.
What the worksheet is, and what it is not
Choose the period, type the name that should appear on the cover, and the app renders the PDF on a background thread and hands it to the share sheet. Every page carries the same disclaimer at the foot.
It is deliberately not a court form. Forms differ by state and by county, they get revised, and a document that imitated one would be the most dangerous thing this app could produce. So it prints your figures clearly and tells you plainly what to do with them.
This is a worksheet. Transcribe these figures onto your court’s own official form.
- Cover Ward, case or court reference, court, guardianship type, who prepared it, the reporting period and the date generated.
- Condition & care report Every care entry in the period, by date, with its heading and body.
- Schedule A — receipts Date, source, purpose and amount, with a total.
- Schedule B — disbursements Date, payee, purpose and amount, with a total.
- Reconciliation Beginning balance, receipts, disbursements, the computed ending balance, the statement balance and the difference between them.
- Photo & voucher appendix The images you attached, printed at the back.
Be clear about what you are installing
It reduces work, not risk
Having the record assembled makes the report easier to prepare and easier to defend. It does not remove your responsibility for a single figure in it.
Dollars only, one ward
Amounts are recorded and totalled in US dollars, and the app is built around a single ward and a single guardian.
On the phone, in English
No account and no cloud copy, so back it up by exporting. The interface is English only.
This is a private record-keeping tool. It does not provide legal advice and does not guarantee any filing will be accepted. You are solely responsible for your court's requirements.
Pricing
Everything is open for 14 days from install, with no card. After that the free tier keeps 25 care entries, 30 money lines and 5 photos, and shows a banner ad.
Reading, editing, reconciling and exporting what you already recorded is never gated. The caps apply only to adding something new, so a lapse can never lock you out of a record you may have to produce.
ONE-TIME OR SUBSCRIPTION
$29.99lifetime
- $9.99 a year
- $1.99 a month
- Unlimited care entries and money lines
- Unlimited photos and vouchers
- No ads
- Priority support
Questions
Does this file my accounting with the court?
No. It files nothing and sends nothing. It produces a worksheet PDF of your own figures, and you copy those figures onto whatever form your court requires. The app says so on the document itself.
Is it legal or accounting advice?
No. It is a record-keeping tool. It holds no rules about what your jurisdiction requires, does not check your entries against any standard, and does not tell you whether an expense was proper. Ask your attorney or the court clerk about that.
What does the reconciliation actually do?
It adds your receipts to the opening balance, subtracts your disbursements, and shows the ending balance that produces. You then type in the closing balance from the actual statement and it shows you the difference. Matching is your job; the app just does the arithmetic and shows the gap.
Can I attach receipts?
Yes. A money line can carry a voucher photo, a receipt or a cancelled cheque. Lines with one are marked with an asterisk in the worksheet, and the images print in an appendix at the back.
Where is the data kept?
On the phone. There is no account, no sign-in and no cloud copy, so nothing about the person you look after leaves the device unless you share a PDF yourself.
How many people can I track?
One. The app is built around a single ward and a single guardian, with reporting periods running through the years.
Set the period up before you need it
Enter the inventory, open the first reporting period, and log as you go. The report stops being a weekend of reconstruction.