£1.99/MO · £29.99 ONCE Get PostProof

POSTAGE EXPENSE TRACKER

PostProof

Postage receipts, totalled

How much did postage cost you this year?

If your postage is spread across paper receipts, answering that can mean a shoebox and an afternoon. Scan each receipt as you get it and PostProof reads the tracking number, price, date and carrier off it, then totals your postage by month, by quarter and by reporting year. The same scan keeps a readable copy of the proof of postage in case the thermal receipt fades.

£1.99/mo or £29.99 once.
Optional 14-day trial. Android.

Records & Productivity
Android
Works offline
19 carriers
10 languages

PostProof launch screen: a gold postage receipt behind a camera lens on a deep navy field, with the line Scan Before It Fades

The postage book, kept for you

Every receipt you scan is also a line in your shipping expenses. If the postage relates to your business, the reports keep those costs together when you prepare your accounts.

Reports for this month, this quarter, this year or a custom reporting year, with total spent, receipt count and average per receipt.
Spend broken down by carrier, and a monthly bar chart across the period.
A reporting year that starts on the first of any month you choose, with April as the default. It is a calendar-month period, not the 6 April to 5 April UK tax year.
CSV export with date, tracking numbers, carrier, service, price, weight, status and notes; or a PDF expense report with the same table under the totals.
Prices in pounds, US dollars, euros, Canadian dollars or Australian dollars.

TWO CLOCKS, RUNNING AGAINST EACH OTHER

One is the paper. The other is the deadline.

The paper

Nothing in the app can slow this down. Photographing the receipt on the day you post is the whole trick. After that the picture stops changing.

Day one 3 months 6 months 12 months

Illustrative. How fast a given receipt goes depends on the paper and where you keep it.

The deadline

Set the window your carrier works to (6, 12 or 24 months) and every receipt carries its own countdown from the date it was posted. It turns amber for the last fortnight and says so plainly once it has gone.

182 days left to claim 11d left Claim window ended

A proof-of-postage record supports a claim. It does not decide one. Whether a carrier pays is their rules and their call.

What proof of postage actually is

One receipt can cover several parcels

A Post Office run comes back as one long slip with everything on it. PostProof pulls out every tracking number it can find, not just the first, and you confirm the list on a review screen before anything is saved.

Each parcel then lives as its own line: carrier, service, price where the receipt itemises it, status, and a note for the buyer name or order reference. The receipt photo stays attached to all of them.

The Royal Mail tracking number format, and how it is spotted

Six ways a receipt gets in

Whatever shape the proof arrives in, whether paper, PDF, or a screenshot from the carrier's own app, it ends up in the same list.

Any plan

Take a photo

The ordinary path. Point the camera at the counter receipt, and text recognition runs on the image as soon as it lands.

Any plan

Choose from gallery

For the shot you already took at the counter and forgot about until the evening.

Paid

Live Scan

For the metre of till roll a Post Office run produces. Slide the phone down the receipt and every new tracking number is chipped on screen as it appears, with section photos captured on the way.

Paid

Batch import

Point it at a folder of receipt photos and work through them one review screen at a time.

Paid

PDF proof

A Royal Mail or Click & Drop PDF is kept as the original file, and its pages are rendered so the same text recognition can read them.

Paid

Digital proof

Screenshots from a carrier app: import several at once and PostProof pulls the tracking number, date and carrier out of each.

Nineteen carriers it recognises

PostProof knows the shape of these carriers' tracking numbers and the wording that turns up on their receipts, so it can usually name the carrier without being told. It has no partnership or connection with any of them; what it can do is open their public tracking page in your browser.

Royal Mail
Evri
DPD
Yodel
Parcelforce
Collect+
Amazon Logistics
InPost
DHL eCommerce UK
DX
USPS
UPS
FedEx
DHL Express
Canada Post
Australia Post
Deutsche Post
La Poste
Correos

In the app

The PostProof home screen with tiles for total receipts, spend this month, carriers used and receipts this week, above a Scan Receipt button — Home, with the month's spend on it

The PostProof receipts list showing five parcels with carrier badges, prices, status chips and days-left-to-claim counters — Every parcel, with its claim countdown

A PostProof receipt detail for a DPD parcel showing the tracking number, carrier, status, service, price, weight, date posted and a Track button — One parcel, and the button that tracks it

The PostProof reports screen with total spent, receipt count and average per receipt, a spending-by-carrier donut chart and a monthly spending bar chart — Spend by carrier, for the period you pick

The PostProof scan screen listing Live Scan, Take Photo, Choose from Gallery, Batch Import, Import PDF Proof and Import Digital Proof — The six ways in, in one menu

The PostProof reports screen scrolled to the monthly spending chart, with Export CSV and Export PDF buttons beneath it — Export the period as CSV or PDF

The PostProof reports screen with the Reporting Year period selected, showing total spent, receipt count and average per receipt — A reporting year that starts when you choose

What the backup actually does

Most apps in this catalogue keep everything on the phone and stop there. PostProof is the exception, so it is worth saying exactly what it moves and where.

Every receipt becomes a document in your own private area of our Firebase project. Its photos and any imported PDF go into file storage under the same private id.
Photos are compressed to roughly 200KB on the way up. The plan holds 5 GB, and the app counts what you have used.
With backup on, each save uploads in the background. Deleting a receipt deletes it from the cloud too, and leaves a marker so Restore cannot bring it back.
Sign-in is anonymous and automatic: no email, no password. Link a Google account only when you want the backup to follow you to a new phone; an anonymous one is tied to the device it was made on.
Restore pulls the whole archive down onto a new install. Nothing is shared with anyone, and turning the feature off means nothing leaves the phone at all.

Why sellers keep it by the printer

Scanning beats typing. A sixteen-digit number is a mistake waiting to happen.
Search finds the parcel. By tracking number, by note, or by carrier.
Works in the queue. Text recognition runs on the phone, with no signal needed.
Sideways photos still read. Long receipts get shot in landscape; it rotates and tries again.
Ten languages. English, Spanish, French, German, Portuguese, Hindi, Arabic, Japanese, Korean and Chinese.
Both paid tiers are the same app. Cloud backup is in the £1.99 month as well as the £29.99 one-off.

PRICING

£29.99once

or £1.99 a month

Two tiers, both all-inclusive: unlimited receipts, every import route, reports, export and cloud backup. You can try all of it for 14 days, whenever you choose to start.

Without a plan you keep 20 receipts and see ads: a banner, and one full-screen ad every fifth scan. Ending a plan does not delete receipts you have already saved.

Get PostProof

Questions

Can I see what postage cost me over a whole reporting year?

Yes. Reports cover this month, this quarter, this year or a reporting year, with the total spent, the receipt count and the average per receipt, plus a breakdown by carrier and a monthly chart. Choose the month the reporting year starts, with April as the default. It is a calendar-month period rather than the 6 April to 5 April UK tax year. Export it as CSV or PDF.

Does PostProof guarantee my claim gets paid?

No. Whether a carrier accepts a claim is entirely their decision and their rules. PostProof only makes sure you still have a readable copy of the receipt and the tracking number when you go to make one.

Is it connected to Royal Mail, Evri or any carrier?

No. There is no partnership and no integration. PostProof recognises 19 carriers by the shape of their tracking numbers and the wording on their receipts, and it can open their public tracking page in your browser.

What if one receipt covers several parcels?

That is the normal case. Text recognition pulls out every tracking number it finds, you confirm them on a review screen, and each parcel is kept as its own line with its own service, price, status and notes.

What does the claim window countdown do?

You set 6, 12 or 24 months in settings. Each receipt then shows how many days are left, turns amber inside the last fortnight, and reads Claim window ended once it passes.

What does the cloud backup actually back up?

Each receipt becomes a document in your own private Firebase area, with its photos and any imported PDF stored alongside, up to 5 GB. It uploads in the background as you save, and Restore pulls everything back onto a new phone.

Do I have to make an account?

Not to use the app. It works entirely offline. Cloud backup signs in anonymously by itself, and you only link a Google account if you want the backup to survive moving to a different phone.

Start with this month's receipts

Scan the pile already in the drawer and turn the receipts into a postage total. The trial is fourteen days of everything, and you start it yourself.