NOTARY JOURNAL & FEE LOG
NotaryLog
Notary Journal & Fee Log
Write the act down while the signer is still at the table: who they were, how you identified them, what they signed, what you charged, their signature on the glass. It stays on your phone, encrypted and searchable, and comes back out as a dated PDF or a spreadsheet whenever somebody asks.
The journal: $3.99 a month, $19.99 a year, or $39.99 once.
Business: $7.99 a
month or $59.99 a year. Seven-day trial of both
when you want it, no card.
A journal is not paperwork for its own sake. It is the thing you reach for when a signature gets questioned, when your commissioning authority wants to see your records, or when the year’s income has to be added up. Three requests, and what you hand over.
01
“We’re looking at a loan package your client signed last July. What ID did you take?”
Search the signer’s name, the document type, the ID number or a phrase from your own notes. The entry opens with the credential you accepted, its issuing authority and expiry, the document date, and the signature captured at the table.
02
“Send us your journal for the period, please.”
Export, pick the range, take the PDF. Entries print in date order with signer, identification, document, fees, any location line and the captured images. Voided entries are printed and marked voided rather than quietly dropped.
03
“I need your notarial income for the tax year.”
The CSV: one row per act, eighteen columns, fee and travel fee and payment method in their own fields. It opens in a spreadsheet, and it carries a byte order mark so accented names survive the trip.
NotaryLog keeps the record. Whether that record satisfies your state is a question for your commissioning authority, because the rules differ and the app does not judge them for you.
Everything below sits on a single screen, in this order. Only the signer’s name is required. What your state expects on an entry is not what mine does, so the rest is yours to fill in or leave alone.
Journal entry
John Michael Doe
123 Main St, Austin, TX 78701 · (512) 555-0198
GPS: 123 Main St, Austin, TX 78701
Created 2026-07-07 12:13 · not edited · not voided
Eleven screens from the shipped build, filled with sample entries and sample jobs. Scroll the strip sideways, or tab to it and use the arrow keys.
The journal covers the twenty minutes at the table. The rest of the work happens at nine at night when the order email arrives, in the car on the way back, and in April when your accountant asks what you actually made. Business is the tier for that part. It is the same app and the same encrypted database, and there is still no account to make.
Monday9.12pm
A signing company sends an order. Paste the email in and the app picks out the date, the time, the signer, the address, the fee and the escrow number, then shows you what it found before it saves anything. Whatever it missed, you type.
Thursday6.40am
The reminder goes off before you have to leave. The week is on one screen if you want to see what else is booked.
At the table
A loan package can carry several notarial acts. Save the document set once and it writes an entry per document, each with its own act and its own fee, so the journal half is finished by the time you are back in the car.
Driving home
Mileage goes in at the IRS rate for the day you drove, not the rate that happens to be current when you get round to the paperwork.
Friday
The invoice comes out as a PDF. Printing and courier sit on their own lines, since those are the ones a client queries.
The 12th
Still nothing from them. The money screen puts unpaid jobs oldest first and keeps 30 days apart from 60, beside a short list of the jobs missing an invoice number or a mileage figure. Expenses keep the receipt photo, and the ones that repeat are written for you each period.
April
The summary keeps fees for notarial acts apart from travel and signing fees. An accountant wants those separate, so they are kept separate from the first entry.
There is a rescission calendar in there too, which counts the three business days the way Regulation Z counts them for rescission. Saturdays count. Sundays and the federal holidays in 5 U.S.C. 6103(a) do not, and it names each day it skipped. How that is counted.
Business is a subscription. The journal keeps its one-off price. The rescission date and the tax figures are calculations for you to check rather than advice, and either way the record stays on the device.
Two files, both produced on the device and both leaving through the system share sheet. The PDF is the journal a person reads. The CSV is the same acts as columns, for whoever does your books.
Important
NotaryLog is a recordkeeping tool, not legal advice. This document is the user’s own journal export and is not a state-certified submission. State notary rules are the user’s responsibility.
123 Main St, Austin, TX 78701
(512) 555-0198
ID type: Driver License ID number: TX10000000 Issued by: Texas Document: Acknowledgment Fee: $25.00 Travel: $50.00 Payment: Cash
Notes: Loan signing for refinance.
GPS: 123 Main St, Austin, TX 78701
VOIDED 2026-07-04 09:02
Page 1 of 3 · Recordkeeping tool, not a state-certified submission
The PDF, sample data
Eighteen columns, one row per act, in the order below. A value a spreadsheet would try to evaluate is escaped before it is written, so a name beginning with a dash stays a name.
Ranges are this month, last month, this year, or two dates you pick. Photographs are downscaled before they go into the PDF, and the whole file is rendered off the main thread, so a year of entries does not freeze the phone.
Paper still works. It has no battery, no update, and nothing to unlock. What it does not have is a search box, and when the request is about one signing from three years ago, that is the whole difference.
THE PAPER BOOK
NOTARYLOG
Written for notaries deciding what to record and how, whether or not they ever install the app.
GUIDE
Notary journal requirements
Why the journal exists, what a complete entry generally contains, the mistakes that cause trouble later, and how long to keep it.
GUIDE
Notary journal template
The full field list with what belongs in each one, the standard act and ID options, and one entry filled in end to end.
GUIDE
Electronic notary journal
Whether an app is acceptable where you are commissioned, and the eight things to check before you trust one with your record.
GUIDE
Right of rescission calendar
Three business days counted the way Regulation Z counts them, a worked example over a holiday weekend, and the observed-holiday trap.
The standard tier holds 50 active entries and shows ads. Voiding an entry does not use one of the 50 up, and anything already written stays readable and exportable whatever happens to your tier afterwards.
Paying for the journal lifts that cap and takes the ads out. It does not unlock anything in the record itself. The signature pad, the thumbprint, the ID photo, the location tag, the exports and the PIN lock are in the app whether you pay or not.
There is a seven-day trial of all of it, including Business. You start it yourself from the paywall or from Settings, so a fresh install runs the standard tier until you choose otherwise. No card.
THE JOURNAL
BUSINESS journal included
US store prices. Your own store shows its own currency, and a subscription is cancelled wherever you bought it.
Get NotaryLogShort answers. The guides above go further.
It does not promise to. NotaryLog is a recordkeeping tool, not legal advice. Journal rules differ by state, and whether an electronic record meets yours is a question for your commissioning authority.
On your phone, in an AES-encrypted database whose key sits in the device keychain. There is no account, no cloud copy and no sync.
Anything you have not exported goes with it. The app nudges you to export after 30 days without one. Keep the PDF or CSV somewhere safe.
Entries in date order for the range you pick: signer, identification, document, fees, payment, any location line, and the signature, thumbprint or ID photo. Voided entries are printed and marked voided.
You void it. The entry stays in the journal, marked voided with the date, and still appears in exports. Editing an entry stamps it as edited.
Unlimited entries and no ads. Nothing in the record itself is held back: signature, thumbprint, ID photo, location tag, PDF and CSV export and the PIN lock are all in the app either way.
The journal is the notarial record. Business is the work around it: jobs with reminders and a week view, clients, invoices and statements, mileage at the IRS rate, expenses with their receipts, the tax-year summary, saved signing packages and the rescission calendar. The journal can be bought once. Business is a subscription, and it carries the journal tier with it.
The day after the date you enter is day one. Saturdays count. Sundays and the federal holidays named in 5 U.S.C. 6103(a) do not, and the screen names each day it skipped. The period runs from the latest of the signing, the borrower receiving the notice of the right to cancel and the material disclosures, so the date on the borrower’s own notice is the one that governs. It is a date calculator for refinances of a principal dwelling, not legal advice.
NotaryLog is a recordkeeping tool, not legal advice. It reduces the paperwork around a notarial act; it does not make one valid, and it does not decide your state’s rules for you. The NotaryLog privacy notice sets out what the app stores and what it does not.
Install it before your next appointment, write the entry while the signer is still in the chair, and export the month whenever somebody asks for it.